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With the purpose of informing all interested parties, especially people whose data are in the company’s databases, and taking into account the difficulty sometimes involved in obtaining authorizations on an individual basis, pursuant to the provisions of Section 14 et seq. of Decree No. 1377 of 2013, incorporated into Section 2.2.2.25.3.2. et seq. of Single Regulatory Decree No. 1074 of 2015, TERRA FORZA S.A.S. (hereinafter, TERRA FORZA), a company incorporated under Commercial Registration No. 166546 of the Chamber of Commerce of Manizales, Tax ID NIT 900.761.599-9, as party responsible for treatment of personal data, informs of the gathering in different databases of personal data that has been obtained through different service channels and/or as a result of activities conducted in the ordinary course of business.

In this regard, this Privacy Notice is intended to establish the terms and conditions for treatment of such data by TERRA FORZA, mainly for the purposes listed below:

A.    TREATMENT OF SENSITIVE DATA

Sensitive data are understood as data involving the privacy of the owner of such data or whose improper use can give rise to discrimination, such as data disclosing racial or ethnic background, political orientation, religious or philosophical beliefs, membership to unions, social organizations, human rights organizations or organizations that promote the interests of a political party or that guarantee the rights and guarantees of opposition political parties, as well as data relating to health, sexual life and biometric data, among others, the capturing of a static or moving image, sound, fingerprints, photographs, iris, voice, face or palm recognition, etc.

Personal data considered sensitive data that become part of TERRA FORZA’s databases will be processed according to their nature and in accordance with applicable statutory provisions.

B.    TREATMENT OF PERSONAL DATA OF SERVICE PROVIDERS

Data of service providers will be used to exercise control and keep the information relating to identification of the service providers updated in order to fulfill other purposes; to advance the procedures and formalities that may arise in order to execute in an appropriate manner the retaining of services offered by the service providers; for adequate fulfillment of the contractual obligations undertaken with the service providers in relation to the services provided or products offered and/or sold by the same, and all the legal obligations that the parties may undertake under the agreements entered into; to advance procedures and formalities for the fulfillment of tax obligations by the service providers when the same are subject to such obligations; for the sending of notices to service providers, as well as answering requests by judicial and administrative authorities when the service providers are involved in the procedures and formalities that are advanced before said authorities and/or when it is necessary to appear before such authorities; to populate the directory databases with contact information of service providers; to store information of service providers, whether in physical and/or digital files, provided that the same is essential for other purposes; to send communications and stay in constant contact with service providers by different means (chat, data and text messages, emails, social media, regular mail, phone calls, videoconferences, etc.); to transmit or transfer information of service providers to other managers and/or responsible parties.

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C.    TREATMENT OF PERSONAL DATA OF PROGRAM BENEFICIARIES

Personal data of program beneficiaries will be used by TERRA FORZA to exercise control and keep the information relating to identification of program beneficiaries updated in order to fulfill other purposes; to advance the procedures and formalities that may arise in order to execute in an appropriate manner the different programs that the Responsible Party may execute; to develop statistical tasks in matters related to the programs carried out by the Responsible Party; to populate the directory databases with contact information of program beneficiaries; to store information of program beneficiaries, whether in physical and/or digital files, provided that the same is essential for other purposes; to send communications and stay in constant contact with program beneficiaries by different means (chat, data and text messages, emails, social media, regular mail, phone calls, videoconferences, etc.); to transmit or transfer information of program beneficiaries to other managers and/or responsible parties.

D.    TREATMENT OF PERSONAL DATA OF CLIENTS

Personal data of clients of TERRA FORZA will be used to execute all the procedures that may be required to make payments and carry out actions for portfolio collection and recovery. This purpose includes the sending of information and documents; to communicate with the client through different means and channels (regular mail, emails, data messages, social media, phone calls, etc.) in order to offer all products and services provided by the Responsible Party; for adequate fulfillment of contractual obligations with the client in respect of the services provided or products offered and/or sold to the client; related to assessment of quality of the services provided or products offered and/or sold to the client by the Responsible Party; to populate the directory databases with contact information of clients; to exercise control and keep the information relating to identification of the clients updated in order to fulfill other purposes the identification information of the clients updated in order to fulfill the other purposes; to store information of clients, whether in physical and/or digital files, provided that the same is essential for other purposes; to transmit or transfer information of clients to other managers and/or responsible parties.

RIGHTS OF DATA OWNERS AND SERVICE CHANNELS

TERRA FORZA states that data owners are entitled to request proof of the respective authorization and information on the use that has been given to their personal and sensitive data; to access, know, update and amend their personal and sensitive data for free; to revoke their authorization and/or request the deletion of their data; and to file complaints with the Superintendence of Industry and Commerce in the event of breach in the management of their data.

TERRA FORZA also states that it is optional for data owners, and they are under no obligation, to answer questions and authorize treatment of their sensitive data and/or data of minors.

TERRA FORZA states that its Policy on Treatment of Personal Data and its Privacy Notice can be reviewed at Calle 54 No. 26-154 in the city of Manizales. Any requests regarding treatment of information and the rights referred to can be addressed through the service channels that the company has made available to data owners, in person at the aforementioned address Mondays through Fridays between 8 am and 12 noon and between 2 pm and 6 pm, or by e-mail at info@colcocoa.com

TERRA FORZA states that any substantial change to its Policy on Treatment of Personal Data (including its procedures manual) and this Privacy Notice will be informed to data owners in a timely manner through notice sent to the contact details provided by them in their authorization and/or on the website.

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AUTHORIZATION FOR TREATMENT OF PERSONAL DATA OF CLIENTS

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Pursuant to Law No. 1581 of 2012 and its regulatory decrees, TERRA FORZA S.A.S. (hereinafter, TERRA FORZA), a company incorporated under Commercial Registration No. 166546 of the Chamber of Commerce of Manizales, Tax ID NIT 900.761.599-9, as party responsible for management of personal data, has informed of the gathering in different databases of personal data that has been obtained through different service channels and/or as a result of activities conducted in the ordinary course of its business. Consequently, TERRA FORZA requires my authorization for treatment of my personal data for the purposes described below, WHICH I MAY AUTHORIZE VOLUNTARILY AND SEPARATELY AND NOT IN A COMPULSORY MANNER SIMPLY BY MARKING THE WORD “YES” OR “NO” BELOW.

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TERRA FORZA is hereby authorized to gather, use, distribute, store, delete, update, share, transmit and transfer my personal data. The company has informed me that my rights include the right to request proof of my authorization and information on the use that has been given to my personal data; to access, know, update and amend my personal data for free; to revoke this authorization and/or request the deletion of my data; and to file complaints with the Superintendence of Industry and Commerce in the event of breach in the management of my data.

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TERRA FORZA has also informed me that it is optional for me, and I am under no obligation, to answer questions and authorize treatment of my sensitive data and/or data of minors.

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TERRA FORZA has informed me that the Policy on Treatment of Personal Data can be found on their website at www.nonamechocolate.com or at Calle 54 No. 26-154 in the city of Manizales. Any requests regarding treatment of information and the rights referred to can be addressed through the service channels that the company has made available to me, in person at the aforementioned address Mondays through Fridays between 8 am and 12 noon and between 2 pm and 6 pm, or by e-mail at info@colcocoa.com

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Based on the foregoing, I expressly, voluntarily, clearly, previously, explicitly, in an informed manner and unequivocally authorize TERRA FORZA to handle my personal data in accordance with its Policy on Treatment of Personal Data, which was informed to me prior to collecting such data.

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